Job Information
Iowa State University Contract Administration Coordinator in Ames, Iowa
Position Title:Contract Administration Coordinator
Job Group:Professional & Scientific
Required Minimum Qualifications:High school diploma or equivalent and 2 years of related experience
Preferred Qualifications:Experience with Lucernex or another Construction Project Management software/system type.
Experience processing contract-related documentation.
Experience working in a construction-related office environment.
Experience working in a higher education setting or collaborating on a higher education project.
Demonstrated ability to manage multiple projects simultaneously while maintaining compliance.
Job Description:
Summary The Real Estate and Capital Planning department seeks a qualified candidate for the Contract Administration Coordinator role. This position coordinates contract administration for publicly bid construction projects from conception to completion. The successful candidate will ensure contracts adhere to Iowa Board of Regents policies and maintain positive, timely communication with both vendors and internal stakeholders. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to manage multiple projects simultaneously to maintain compliance and enhance contract performance. Example of Duties
• Prepare and process project, contract-related documents for publicly bid projects.
• Interact with and maintain close working relationships with project and senior management, external contractors, internal and external customers, and the public.• Conduct meetings, prepare presentation materials, and attend bid events, such as prebid, preconstruction meetings, and others as required. • Conduct review and quality control of documents during the bidding process and as needed.
• Process constructor payments, change requests, and change orders.
• Handle post-construction and closeout processes for publicly bid capital projects.
• Respond to inquiries and resolve issues for all project staff and stakeholders.
• Provide support in gathering project data collection and formulating reports, such as the Targeted Small Business reporting with Procurement and ISD.
• Assist in managing record retention & maintaining procedure manual.
• Provide back-up support for other Contract Administration team members.
Level Guidelines• Career-level position demonstrating proficiency and knowledge of related competencies• Works under direct to general supervision and may receive guidance on more complex assignments• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature• Applies thorough knowledge to respond to inquiries and requests• Able to resolve most problems and issues and respond to requests without escalation• Provides guidance to students• May provide supervision to one to two other staff or lead a small work team
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Appointment Type:Regular
Number of Months Employed Per Year:
Time Type:Full time
Pay Grade:PS806
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program
Original Posting Date: December 16, 2024
Posting Close Date:January 3, 2025
Job Requisition Number:R16074
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.