Work in Iowa Disability Talent

Employment Type:

Full time

Shift:

Description:

GENERAL SUMMARY:

This position provides executive administrative support to one or more vice presidents/senior vice presidents by assisting with functions on behalf of the executive(s) and coordinating executive communications.

ESSENTIAL FUNCTIONS:

• Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).

• In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).

• Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.

• Anticipates executive’s needs and is proactive in meeting those needs.

• Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).

• Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.

• Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.

• Manages and coordinates executive(s) schedules and meetings.

• Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.

• Makes all travel arrangements and plans for executive(s)

• Maintains accurate specific and general files and records, including legal and confidential files.

• Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• High school diploma.

• Three to five years administrative secretary/administrative assistant experience.

• Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.

• Good knowledge and demonstration of professional office practices.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran